Event Planner Roles
Event planners develop, plan, and execute a variety of both internal and external events. They oversee all aspects of event planning and management, including identifying and working with a variety of external venues/facilities, negotiating contracts with vendors, and maintaining and managing event budgets. Event planners often manage all logistics on-site, which leads them to work long and non-traditional hours.
Additionally, the best event planners have strong organizational, budgeting, and time management skills.
Responsibilities for Event Planner
- Manage all aspects of an event from pre-planning, determining resource needs, pre-event marketing, and on-site coordination, to post event follow up
- Order supplies needed for events and ensure items arrive in a timely fashion
- Assist in site and vendor selection and negotiating the best possible rates and terms
- Develop effective and collaborative relationships with internal and external stakeholders
- Supervise staff at events, assign duties, and provide general direction
- Conduct post-event data and strategic analysis to inform future events
- Plan and execute pre-event marketing
Qualifications for Event Planner
- Pursuing a Bachelor's degree, preferably in Hospitality Management, Marketing, Business, or Communications
- 2-3 years experience planning and executing events of varying sizes
- Ability to manage external vendor resources and relationships
- Demonstrated project management skills
- Excellent written and oral communication skills
- Ability to multi-task and adapt to changing priorities and duties
- Strong Microsoft Office skills
